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Coronavirus - (COVID-19)

This page was last updated: 27/03/20, 13:15.

LATEST INFORMATION

  • All students now have a four-week extension to all deadlines originally due between Monday 23 March and Friday 1 May. Students can also still apply for mitigation if they have particular circumstances
  • All university buildings apart from halls of residence closed with immediate effect. This includes the libraries on both campuses
  • All classes postponed until further notice. Teaching is now being delivered online, and online learning resources are available
  • Food courts, gyms and indoor sports facilities closed until further notice

We are regularly contacting students, colleagues and our wider community to ensure that everyone has access to the latest advice around Coronavirus (COVID-19).

We know that this is an unsettling time. We are constantly monitoring the situation and will issue further advice and guidance on this page as it becomes available.

Please follow the Government’s latest advice and check the NHS website if you think you may have symptoms.

Please keep checking this page, which we are regularly updating, to keep informed of the latest advice from the university. This includes specific advice for students, colleagues, and applicants. Refer to gov.uk/coronavirus for the latest information from the Government on the Coronavirus (COVID-19).

Report student self-isolation, suspected and confirmed coronavirus (COVID-19) to the Student Wellbeing team

Reporting form

The university is following advice from the Government and Public Health England. We have taken steps to contact students to ensure that everyone has access to the latest advice. If you are not receiving email updates from the university please email pressoffice@leedsbeckett.ac.uk quoting your student email address.

We know that this is an unsettling time for many of our students, and the university is here to support you. We are prioritising continuing to deliver teaching and learning. Students who are advised to self-isolate, or who are ill due to the Coronavirus (COVID-19) can apply for mitigation, an extension, or an authorised absence.

Student wellbeing and reporting

If you believe you have the symptoms, or have been diagnosed with the Coronavirus (COVID-19), or are aware of any students affected, please contact the Student Wellbeing team.

They can be contacted on 0113 8128507 or email student.coronavirus@leedsbeckett.ac.uk. The team will retain details of the call to ensure our response is appropriate, and so that we can update you in the event that the situation and/or guidance provided by Public Health England changes.

Please be assured that should you fall ill with this virus and have to self-isolate, now, or at any time, we will make sure you do not suffer academic disadvantage.

How do I protect myself and others

Plus Icon How do I protect myself and others?

We can all protect ourselves and others by following government advice around social distancing, shielding of extremely vulnerable people, and self isolating if we display any symptoms, no matter how mild.

If you live with others and you are the first in the household to have symptoms of coronavirus, then you must stay at home for 7 days, but all other household members who remain well must stay at home and not leave the house for 14 days. The 14-day period starts from the day when the first person in the house became ill.

Coronavirus key symptons - a diagram showing a person with a headache, coughing and breathing

Source: NHS

Do not go to a GP surgery, pharmacy or hospital. You do not need to contact 111 to tell them you're staying at home. Read the advice about staying at home.

Use the NHS 111 online Coronavirus service if:

  • you feel you cannot cope with your symptoms at home
  • your condition gets worse
  • your symptoms do not get better after 7 days

Only call 111 if you cannot get help online.

Plus Icon I am a student with underlying health conditions. What should I do?

The Government is advising all those who are 70 years and over and those who are at increased risk of severe illness from coronavirus (COVID-19) to be more stringent in following social distancing measures.

Students who have one or more of these characteristics, a weakened immune system, underlying health condition, or are pregnant should stay at home and notify your School.

Plus Icon Social distancing

The Government is advising all those who are at increased risk of severe illness from coronavirus (COVID-19) to be more stringent in following social distancing measures. Please familiarise yourself with the guidance to protect yourself and others.

Plus Icon Student Services and Wellbeing

The Student Services team will be supporting students and staff via their normal online web, telephone and email services.

We appreciate that many of you may have gone home or may be self-isolating at various points in the coming weeks and we want to ensure that we continue to support you during this time.

All service telephone lines will open as usual 09.00-17.00. This includes, the Disability, Money, Wellbeing and Student Advice Hub teams.

Details for all teams can be found at our A-Z of Services. along with our full range of student support.

If you have an appointment or study session already booked with us, you should have received an email explaining that your appointment or study session has now been changed to a telephone appointment at the same time. If you have not received this email, please contact the service with whom your appointment is with.

It is really important that you keep your contact details in MyBeckett up to date to ensure we are able to support you during your online teaching period.

Please ensure you continue keep your ID card safe so that you can access services on campus once things return to normal. In the eventuality that you do require a replacement card you should email the Student Advice Hub at studentadvicehub@leedsbeckett.ac.uk or call 0113 812 3000.

You can find more details about the full range of student services on the Student Hub.

Plus Icon Who else can I speak to for emotional support?

We understand that this situation is unsettling. The university offers an online counselling service via Kooth Student which is available 24/7. Kooth Student is an online counselling and emotional wellbeing platform accessible during afternoons, evenings and weekends. To access the platform please sign up and register with Kooth Student directly.

Teaching, learning and mitigation

Plus Icon Can I have an extension?

All students have received a four-week extension to all deadlines which were originally due between Monday 23 March and Friday 1 May

New submission dates will incorporate any extensions you have already been given by your course team, and will not be in addition. That means if you already have a two-week extension to the original date of submission, this will grant you an additional two weeks.

Your course team will review their assessment requirements, and any deadlines that currently fall within that period, and notify you of the new submission date as soon as possible. You are still entitled to submit individual claims for mitigation that recognise particular circumstances.

Plus Icon Are lectures and seminars still going ahead?

In order to reduce unnecessary social contact, we have suspended classes. Your School has moved to online learning resources.

A substantial amount of your course content is available through MyBeckett so we would encourage you to use MyBeckett for self-study.

We are also working to deliver assessments to take place remotely wherever possible. Your School will be in touch with you to confirm arrangements once they are finalised.

Please be assured that should you fall ill with this virus and have to self-isolate, now, or at any time, we will make sure you do not suffer academic disadvantage.

Plus Icon Will exams be cancelled?

We are working to deliver assessments to take place remotely wherever possible. Your School will be in touch with you to confirm arrangements once they are finalised.

Please be assured that should you fall ill with this virus and have to self-isolate, now, or at any time, we will make sure you do not suffer academic disadvantage.

Plus Icon What is the mitigation process?

You can apply for mitigation, an extension, or authorised absence if you are advised to self-isolate, or if you are ill due to the Coronavirus (COVID-19).

What is the mitigation process?

Should you be affected by the Coronavirus (COVID-19), you can apply for mitigation, an extension or authorised absence, as a result of these extenuating circumstances.

We accept that it will be difficult to obtain evidence from a GP or health care professional given the Public Health England advice and current pressures on health services.

We have adapted our mitigation request process to enable self-certification with an explanation of the circumstances affecting you. Please provide any evidence you are able to with your form.

View our revised mitigation process

Our student fact sheet on the revised mitigation process in the case of Coronavirus (COVID-19) is here.

Plus Icon Will graduation be cancelled?

Graduation is an important part of your university experience.

We are following, and will continue to follow Public Health England guidance. In the event that we are advised against holding events such as Graduation on the planned dates in July, students will be given the opportunity to attend a ceremony at a later date.

Facilities and services

Plus Icon Is the library open?

Following the Prime Minister’s announcement on Monday 23 March, instructing people to stay at home and introducing further restrictions to reduce the spread of Coronavirus (COVID-19), we have closed all university buildings with immediate effect. This includes the libraries on both campuses.

You can find information via thousands of electronic resources on the Library webpages. New resources which publishers are now offering for free are also being added to the Library Database A-Z pages.

Library and IT advice including password resets are available 08:30 to 00:00 (midnight) every day by phone (0113) 812 1000 or chat.

Academic Librarians and Academic Skills tutors are able to provide online assistance finding and using resources, referencing and academic skills support. Please complete the Get Help form: Bit.ly/39xkhJ.

Plus Icon Can I borrow media equipment?

Colleagues and students will no longer be able to make new media equipment loans from the service desks in either library. 

If someone has equipment that is due back, they should hold onto this equipment until the campus reopens. There will be no charges or strikes levied in light of current events. Students and colleagues should remain safely at home. We will contact people who have equipment when we begin normal operations again.

Plus Icon Can I get food on campus?

Regrettably we can no longer maintain a grab and go service at our food courts and these will remain shut to all students and staff until further notice.

Plus Icon Are the sports facilities open?

Leeds Beckett University sports facilities are closed until further notice.

We will continue to update all customers and will re-open at the earliest possible opportunity. 

The following will be implemented immediately: 

  • All Sport & Active Lifestyle memberships fees/payments will be frozen, until a time when facilities are accessible again
  • Swim Carnegie payments will be frozen, with swimmers remaining in their present classes
  • You do not need to contact us to arrange freeze of payment, we have already done this for you

Once we have an understanding of timescales for re-opening, we will be in touch to confirm arrangements for reinstating direct debits or refunding and crediting for payments already made. 

Please see details below for how this may affect you:

  • Student memberships (Active Beckett and Sports Beckett)
    • There is no access to any facilities (City or Headingley)
    • When we re-open we will be in touch to confirm arrangements for any credit/refund arrangements.  Until we have a date for re-opening, we won’t be able to confirm this detail. This will be based on a daily pro rata amount applicable to your membership type
  • Student athletic union memberships
    • There is no access to any facilities (City or Headingley) and all coached and group activities suspended
    • Every club is different in terms of season start finish times etc. When we re-open the Athletic Union Staff will evaluate the impact and confirm any credit/refund arrangements that may be applicable
  • Pay as you go (all activities), block bookings and events
    • All university sports facilities are currently closed until further notice, and any bookings or events have been cancelled for the rest of March and April
    • Payments: Any credit will be moved to future bookings. If you would prefer a refund, we will manage these requests when we re-open
  • Coach education training courses
    • All training courses until the end of April have been postponed. We will keep courses beyond this date under review
    • Payments: Any credit will be moved to a future course (dates tbc). If you would prefer a refund, we will manage these requests when we re-open

For further enquiries please contact sport@leedsbeckett.ac.uk

Plus Icon Guidance on financial support

We understand that this situation is unsettling. The university offers student money advice and our advisors are available to provide guidance and support, please call 0113 812 5593 or request a call back via MyHub.

The university’s hardship fund remains open to enrolled students. Information and details on how to apply are available through the Student Hub.

Plus Icon Online fitness classes
Sports & Active Lifestyles has devised a programme of live classes that our instructors will deliver from their homes. In addition, as a partner organisation to Les Mills students and colleagues have access to over 95 virtual classes that people can do from home for free at anytime. More information is available on our fitness classes webpage.
Plus Icon Leeds Beckett University Students' Union

Although the Students' Union helpdesks and the Hive are closed until further notice, SU services are still available. More information is available on the LBSU website.

International students

Plus Icon Will my Tier 4 visa be affected?

Self-isolation as per Public Health England guidance is important and doing so will not harm you academically, nor should it impact on your Tier 4 visa. UK Visas and Immigration (UKVI) has indicated that it will work to ensure students are not disadvantaged by the situation.

The Home Office has also set-up a helpline for students if they have immigration queries related to coronavirus, including questions about urgent, compelling, compassionate cases where an international student or other visa national based abroad needs to travel to the UK.

The helpline can only speak to the visa holder or applicant about individual cases. If a third party wishes to speak on their behalf, they must have the visa holder’s permission. Call 0800 678 1767 (Monday to Friday, 9:00 to 17:00, (calls free of charge) or email CIH@homeoffice.gov.uk.

If you choose to return home, we will need to inform the UKVI of your change of study location. Therefore please keep your School and Student Immigration Advice & Compliance siac@leedsbeckett.ac.uk informed if you do decide to travel. This will not lead to the cancellation of your visa.

If you stay in the UK but are unable to attend classes for any reasons connected with coronavirus, again this will not lead to the cancellation of your visa. If you have any specific concerns, please contact Student Immigration Advice & Compliance on siac@leedsbeckett.ac.uk.

Plus Icon I am a Tier 4 student, can I go back to my home country?

Should you choose to return home due to the coronavirus (COVID-19) outbreak, it is essential that you inform the university of your absence by emailing your Course Administrator and Course Tutor, copying in the Student Immigration Advice & Compliance Team on siac@leedsbeckett.ac.uk. Please include your name, student ID number and the date that you expect to return home.

Before travelling, we strongly recommend that you follow the latest Government advice. The Foreign & Commonwealth Office (FCO) advises British people travelling abroad to return to the UK now, if commercial flights are still available.

Please ensure that you check and carefully follow any government guidance of the country that you are travelling to, so as not to put yourself or others at unnecessary risk. Please also read current guidance for travellers. If you’re due to travel to an area affected by coronavirus, ensure that you keep up-to-date with the latest information from your travel company or airline.

The university will remain supportive of students in this position to the full extent of its capacity to do so. During your period of absence it is essential that you engage with your studies via the your School’s arrangements for online provision and remain in good standing, as this is a requirement of your Tier 4 visa. If you have notified the above departments of your absence, you will not be penalised as a result. We can work together to ensure we minimise any impact on your visa.

Plus Icon What if I am unable to return for my exams / assessments?

Please refer to the Teaching and Learning FAQs above. Schools will be providing more detailed guidance as the situation develops.

Plus Icon Will I be marked as unauthorised absence for not attending?

Your absence will not be marked as unauthorised if you are unable to attend classes for any reason connected with coronavirus (COVID-19). UK Visas & Immigration recognises that the current situation is exceptional and will not take any compliance action against students who are unable to attend their studies due to the coronavirus outbreak.

If classes continue and you have returned home or are self-isolating (for any reason), please inform your Course Administrator so that your attendance can be updated appropriately.

The situation will be reviewed at the end of the semester, please keep up to date with university guidance on this webpage.

Plus Icon What is the advice if I am travelling back to the UK?

Before you travel, you should refer to the guidance for returning travellers to familiarise yourself with the actions you may need to take when you return to the UK. Please read the Government’s guidance on self-isolation.

Plus Icon I have a placement arranged abroad - will this be cancelled /should I still go?

We strongly advise any students planning to travel to areas affected by travel restrictions or heightened alerts to consider carefully whether that travel is essential.

Public Health England have provided updated guidance for UK students over the age of 18 travelling overseas during term breaks, or for placements and exchanges.

Please be assured that should you fall ill with this virus and have to self-isolate, now, or at any time, we will make sure you do not suffer academic disadvantage.

Plus Icon What will happen to my Visa if I travel overseas and cannot return to the UK?

There is no guidance available at the moment.

We will continue to review UKVI published guidance and update when able to do so.

Placements and study abroad

Plus Icon I am a student currently studying abroad. What should I do?

Please be assured that should you fall ill with this virus and have to self-isolate, now, or at any time, we will make sure you do not suffer academic disadvantage.

The UK government updated its advice to advise that where commercial flight options are still available, all British travellers should return to the UK. International travel is becoming highly limited with the further closure of air routes, land borders and domestic restrictions introduced daily.

We urge you to follow the government’s advice and Leeds Beckett University will support your return.  Due to the high demand on a limited number of flights, insurance companies are finding it very difficult to make reservations on your behalf. Therefore we advise that you book your own flights and we will reimburse the costs to you through our insurance company when you return.

You should also be in regular contact with the Study Abroad who will be able to support and provide further guidance.

If you have no available funds to pay for your ticket, please email stafftravel@leedsbeckett.ac.uk. If there is a time difference or you need to contact someone immediately to return home, please call the university’s insurers Chubb Travel on +44(0) 2071737796 quoting Policy UKBBBO38106119 Leeds Beckett University. This can be done directly through the Chubb Travel Smart app.

Plus Icon I am an Erasmus-funded student. Will I have to refund my grant money?

In cases where a student has met the minimum duration for their Erasmus funding (two months for a work placement, three months for a study exchange) but has been repatriated early, students may be entitled to keep a larger share of the grant because of other costs which they may have incurred (typically travel and accommodation payments) or their specific circumstances.

In cases where students haven’t met the required minimum duration, students may also be entitled to keep a share of their grant (subject to approval by Erasmus+).

In cases where a student’s mobility is interrupted owing to university or host organisation closures, the Erasmus grant is still available for the duration of this closure.

Plus Icon I wish to complete my placement or study abroad, What shall I do?

The UK government updated its advice to advise that where commercial flight options are still available, all British travellers should return to the UK. International travel is becoming highly limited with the further closure of air routes, land borders and domestic restrictions introduced daily.

We urge you to follow the government’s advice and Leeds Beckett University will support your return.  Due to the high demand on a limited number of flights, insurance companies are finding it very difficult to make reservations on your behalf. Therefore we advise that you book your own flights and we will reimburse the costs to you through our insurance company when you return. 

If you have no available funds to pay for your ticket, please email stafftravel@leedsbeckett.ac.uk. If there is a time difference or you need to contact someone immediately to return home, please call the university’s insurers Chubb Travel on +44(0) 2071737796 quoting Policy UKBBBO38106119 Leeds Beckett University. This can be done directly through the Chubb Travel Smart app.

If you experience symptoms and need to self-isolate or are diagnosed with COVID-19 while overseas, please report this to student.coronavirus@leedsbeckett.ac.uk

Plus Icon I am currently on placement abroad. What should I do?

The UK government has updated its advice to advise that where commercial flight options are still available, all British travellers should return to the UK.  International travel is becoming highly limited with the further closure of air routes, land borders and domestic restrictions introduced daily.

We urge you to follow the government’s advice and Leeds Beckett University will support your return.  Due to the high demand on a limited number of flights, insurance companies are finding it very difficult to make reservations on your behalf . Therefore we advise that you book your own flights and we will reimburse the costs to you through our insurance company when you return. 

If you have no available funds to pay for your ticket, please email stafftravel@leedsbeckett.ac.uk. If there is a time difference or you need to contact someone immediately to return home, please call the university’s insurers Chubb Travel on +44(0) 2071737796 quoting Policy UKBBBO38106119 Leeds Beckett University. This can be done directly through the Chubb Travel Smart app.

Plus Icon What will happen to my course, if I have not completed my placement or study abroad?

On your return to the university, please contact your Course Administrator to discuss alternative arrangements so you can meet the learning outcomes of your programme.

No student will be disadvantaged academically by taking a decision to cut short their stay abroad and return home due to COVID-19.

Plus Icon I am a student currently studying abroad and my host university has been closed - what should I do now? What will happen if I return early from my year abroad?

Please follow the local advice provided by your host institution and country. You should also be in regular contact with the Study Abroad team who will be able to support and provide further guidance.

Please be assured that should you fall ill with this virus and have to self-isolate, now, or at any time, we will make sure you do not suffer academic disadvantage.

Plus Icon I am abroad as part of my study and can’t get back to the UK – what should I do?

The health and wellbeing of all our students is our number one priority. We are continuing to monitor the situation and, at present, we are contacting students who are abroad, providing them with the information and guidance they need.

If you are in any of the affected areas and have not already been contacted by the university, please get in touch with the Study Abroad team / Outbound exchange: tel:+44 (0)113 812 3804.

The university’s insurers, Chubb, can be contacted on +44(0) 2071737796.

Plus Icon I am abroad for personal reasons and can’t get back to the UK – what should I do?

We encourage you to check the Foreign & Commonwealth Office (FCO) website for up to date information about travelling to the UK and to follow their advice.

It is very important to let your Course Administrator know you are currently abroad, and not able to return to the UK to continue your studies.

Self-isolation guidance

Plus Icon Self-isolating guidance for individuals, shared households and those living in halls of residences

If you have symptoms you need to stay at home and self-isolate for 7 days, it is important that everybody you share your living accommodation self-isolates for 14 days.

You should contact the university to make us aware if you are self-isolating. Please contact the Student Wellbeing Team and your Course Administrator. The Student Wellbeing team can be contacted on 0113 8128507 or via email studentwellbeing@leedsbeckett.ac.uk.

If you live in university accommodation, you must inform the accommodation team on accommodation@leedsbeckett.ac.uk. Arrangements will be made to provide necessary pastoral and practical support.

Plus Icon Guidance for sharing accommodation whilst self-isolating

If you are self-isolating and have symptoms it is important that everybody you share your living accommodation self-isolates for 14 days.

Although you might not be able to entirely separate yourself from family members or flatmates, the advice is to limit contact as much as possible. You should follow the NHS guidance around reducing the spread of infection in your home.

Plus Icon I have finished my self-isolation period and have no symptoms. Do I need to let anyone know I am returning to university?

Yes. You must advise your Course Administrator and the Student Wellbeing team to inform them when you are planning to return to university following your period of self-isolation.

If you are awaiting Coronavirus test results you must await the outcome of these tests and have proof of a negative result before returning to university.

Please contact the Student Wellbeing team on 0113 8128507 or email student.coronavirus@leedsbeckett.ac.uk.

Accommodation

Plus Icon I would like to leave my accommodation, can I be released from my university tenancy agreement?

We appreciate that many students will choose to go home under the current circumstances. University accommodation will remain open, not least, because it is a primary residence for some of our students. We are not in a position to release residents from their tenancy.

Plus Icon Is university accommodation still open?

University owned accommodation remains open. If you are one of our residents, you will receive information directly about any changed arrangements.

Travel

Plus Icon I want to go home (overseas) for the holidays - should I still go?

We strongly recommend that you follow the latest Government advice. The Foreign & Commonwealth Office (FCO) advises British people travelling abroad to return to the UK now, if commercial flights are still available.

If you don’t follow advice and find yourself unable to return as a consequence please be aware that your absence will be regarded as unauthorised and you will not be able to claim mitigation.

Dignity and respect

Plus Icon Dignity and respect

Leeds Beckett University is proud to be a diverse and inclusive global community.

We realise that there is the possibility that current events may cause an increase in incidents of racial harassment, aggression or abuse which some students and colleagues might face. This is completely unacceptable.

There is no place for behaviour which undermines the dignity and human rights of other members of the community. We have a zero tolerance approach to racial harassment, aggression or abuse.

We encourage anyone experiencing or witnessing inappropriate behaviour to report it to the university, so that action can be taken. If you feel you need support, please contact the Student Hub.

Research Students

Plus Icon I am a research student - what should I do?

Please continue to liaise and work with your supervisory team on your research award. We will continue to support you throughout your studies. 

  • if you have a confirmation of registration or progression meeting scheduled, this will go ahead. We will contact you with further instructions.
  • if you have a Viva scheduled this will go ahead. We will contact you with further instructions.
  • Tier 4 research students can return home to continue studying but will need to adhere to the monitoring process. We are accepting emails.

All students should have two supervisors, a director of studies and a supervisor. If you cannot contact your supervisory team please contact researchstudentadmin@leedsbeckett.ac.uk or call 07387 232 962 immediately.

If you become ill or are unable to study for more than four weeks please contact us on researchstudentadmin@leedsbeckett.ac.uk or call 07387 232 962 immediately.

For any queries regarding training you can continue to contact us on researcherdevelopment@leedsbeckett.ac.uk.

The Graduate School will be responding to emails as usual.

Degree Apprenticeships

Plus Icon Is teaching still being delivered as timetabled?

In order to reduce unnecessary social contact, your School has moved to online learning resources. Further information on teaching arrangements will be communicated by School staff. A substantial amount of your course content is available through MyBeckett so we would encourage you to use MyBeckett for self-study.

Plus Icon My organisation has reduced my hours at work so I’m now part time. Can I continue with my apprenticeship?

Apprenticeship funding rules allow for part-time study, so please contact your employer and Course Director to discuss how this can be arranged, along with how your 20% off the job training will be calculated and completed. Please note that part-time work will not be appropriate for some apprenticeships.

Plus Icon My organisation requires me to work full time and I cannot continue with 20% off the job training. What should I do?
If you are unable to undertake the 20% off the job training as planned, please contact your employer and Course Director to discuss a possible break in learning and how you may restart your apprenticeship at a later date.
Plus Icon What if I cannot provide gateway evidence to my employer due to any potential delay to exam results?

The university is currently planning to ensure that no student is disadvantaged in relation to the confirmation of assessment outcomes. Further information on this will be available soon and communicated to you.

Plus Icon What if my contract is due to end before my End Point Assessment is scheduled?
The university and your employer will support you to ensure you are not disadvantaged with any changes to assessments on your apprenticeship. Please contact your employer and Course Director to discuss how this situation can be managed.
Plus Icon I have assessments due. Do I still need submit them?

We are working to deliver assessments to take place remotely wherever possible. Your School will be in touch with you to confirm arrangements once they are finalised.

Plus Icon My employer has changed my role to manage my organisation's response to coronavirus (COVID-19) Can I carry on studying?

Any changes that are made are likely to be specific to your apprenticeship, please contact your Course Director to discuss how your new role meets the requirements of your apprenticeship.

In some cases, you may need to instigate a break in study from your apprenticeship.

Parents

Plus Icon Information and guidance

We understand that you may feel concerned about your child attending university. We are monitoring the changing situation closely. The university takes the health of its students and colleagues very seriously and is working hard to provide our students and colleagues with up to date information and advice.

As the national picture evolves we will continue to respond in line with Government advice.

The Department for Education (DfE) has launched a new helpline to answer questions about Coronavirus (COVID-19) related to education, which some parents may find helpful.

Phone: 0800 046 8687
Email: DfE.Coronavirushelpline@education.gov.uk

The helpline is open from 08:00 to 18:00, Monday to Friday. 

Report student self-isolation, suspected and confirmed coronavirus (COVID-19) to the Student Wellbeing team

Reporting form

We appreciate that colleagues may become increasingly concerned about the potential impact and the implications of the COVID-19 virus for them in the workplace. We understand that this is an unsettling time, and we are consistently following advice from the Government and Public Health England. If you are not receiving email updates from the university please email pressoffice@leedsbeckett.ac.uk quoting your staff email address.

We understand that due to coronavirus COVID-19 many colleagues will be working from home, or preparing to work from home. Therefore, it’s vital that you are aware of the information that will help you to make this transition as easy and safely as possible.

How to work from home

  • IT support for working from home
    You will find the best solution for your IT needs, including services available on any device, remote access to your PC desktop, and using VPN.These solutions are available via our IT Self-Service Portal - a comprehensive resource that provides a single place to log issues, raise requests and find answers to common IT questions. It should be your first port of call, rather than directly contacting IT Services.
  • Guide to working from home
    HR and health and safety guidance for working from home: We must continue to consider the safety and security of our colleagues
Plus Icon Can the work be done in a safe and secure manner?

The health and safety of colleagues who are temporarily working from home is of importance to us. This abridged version of the Leeds Beckett University risk assessment for Home Working provides a checklist of factors to be aware of:

  • be mindful of how to handle heavy items at home (exam papers, stationery, quantities of photocopying, filing etc)
  • individuals with health conditions, previous back injuries, new and expectant mothers, etc, should assess the need for handling items
  • be mindful of posture when setting up and using a laptop
  • ensure that sufficient/frequent short breaks are taken to avoid prolonged periods without change of posture
  • ensure your working environment is free from hazards such as trailing cables
  • visually check any electrical cables or items to ensure they are free from obvious defects such as cuts/damage
  • it is a mutual responsibility of the manager and team member to ensure regular contact is maintained
  • as far as practicably possible, managers have a duty to ensure that remote workers do not contravene the Working Time Regulations and colleagues should report any concerns about excessive working hours to their manager

You should let your manager know if you experience issues relating to your health and safety when working from home.

Safety and security of LBU information, systems and equipment

  • ensure that work is not viewed by others at home
  • store any sensitive information securely at home
Plus Icon Recording of changes to working patterns

Any changes to working patterns related to the COVID-19 pandemic will not mean a permanent change to your terms and conditions.

Managers will retain an up-to-date list of colleagues who are working from home and make this information available if the University requests it.

Plus Icon Behavioural standards

Although we are experiencing un-precedented constraints on our day to day lives, both within and outside of work, and heightened worry for ourselves, our family and friends, you  are still expected to continue to treat other colleagues with respect, tolerance and dignity at all times.

Plus Icon Further guidance and advice

Further guidance for managers regarding managing team members who are working from home is available on our HR webpages.

If managers have any questions that aren’t covered by this guidance, they should contact the HR team via the dedicated phone line – 0113 812 6100 or by emailing employeerelationsteam@leedsbeckett.ac.uk.

Plus Icon Will these guidelines change?

The Major Incident Team, in conjunction with the wider HR team, will continue to monitor government and Public Health England advice and guidance. This may result in changes to these guidelines over the coming months. This is a fast-changing situation and we will provide as much notice as reasonably necessary to any changes made. However, given that developments can occur overnight as we move through the pandemic period, we may not always be in a position to do so. 

Coronavirus HR guidance for colleagues

In advising individual members of staff we will be sympathetic and flexible in seeking to support individuals during challenging circumstances. We are following PHE and Government guidance, and will be flexible in looking for ways to keep people working as far as is possible.

In deciding upon paid leave for staff who are not sick, but who are not able to be in work, we are guided by the aim that salaried staff will continue to be paid. This is a fast changing situation and we shall be keeping our policies and guidance under regular review.

This guidance takes precedence over the university’s other published policies, until the university advises otherwise.

Plus Icon I have symptoms of the Coronavirus (COVID-19) or have been diagnosed with Coronavirus (COVID-19) what should I do?

If you have symptoms of COVID-19 you must stay at home in accordance with the Public Health England (PHE) guidance.  

If you are unfit to work due to a diagnosis of COVID-19 or COVID-19 symptoms, you can self-certify for a period in excess of seven days, even if you have not attended a GP surgery or hospital due to the risk of further infection.

You must inform your manager on the first day of any period of absence, explaining you are absent and for how long you  expect to be absent – in line with the relvant PHE/NHS guidance provided at that time.  Your manager will follow the normal absence recording procedures.

If you are absent due to a confirmed diagnosis of COVID-19 or because you have COVID-19 symptoms, it will not count towards absence thresholds.

self isolation graphic

 
Plus Icon I am classed as high risk. What should I do?
The Government is advising all those who are 70 years and over and others who are at increased risk of severe illness from coronavirus (COVID-19) to be more stringent in following social distancing measures. If you are in one, or more of these categories, we are asking you to stay at home until further notice. If your role is compatible with working from home, your line manager will instruct you on your duties. If you fall into this category you will not be financially disadvantaged. 
Plus Icon There are members of my household with symptoms. What should I do?

If there are members of your household with symptoms, you must follow the PHE stay at home guidance and inform your line manager as soon as possible. If you do not have symptoms and are able to work from home, then you should discuss this with your manager who will instruct you on your duties during your period of self-isolation. If you are not able to work from home then you should still stay at home in accordance with the guidance. You will not be financially disadvantaged if you are not able to work during self-isolation.

self isolation graphic

Plus Icon I have been in contact with someone diagnosed with COVID-19 who is not a household member. What should I do?

If you have been in close contact with someone with a confirmed case of COVID-19, you must follow the PHE stay at home guidance and inform your line manager as soon as possible. If you do not have symptoms and are able to work from home, then you should discuss this with your manager who will instruct you on your duties during your period of self-isolation. If you are not able to work from home then you should still stay at home in accordance with the guidance. You will not be financially disadvantaged if you are not able to work during self-isolation.

Plus Icon What should I do if there are school closures?

If your child’s school is closed and you need to care for young children, despite them not displaying symptoms of the virus we will take a sympathetic approach to understand your situation on a case by case basis. If you are able to work from home, then you should discuss this with your manager who will instruct you on your duties. If working from home is not an option, then we will allow reasonable paid time off to enable arrangements to be put in place.

Flexible working (including working from home), annual leave or unpaid leave should be considered if a longer period is required and alternative care is not possible. Whilst the university will support you in this situation as much as reasonably possible, you will be expected to make reasonable personal arrangements to accommodate the requirement to provide care, such as sharing the care with a partner, sibling or friend. If you have any questions or concerns about this please speak to your manager, who will contact HR for further advice, as required.

Plus Icon Can I carry over annual leave?

If you are:  

  • unwell with symptoms of COVID-19 during annual leave or
  • unable to take planned leave at the request of your manager due to COVID-19

you may carry forward your usual amount of untaken leave to the next leave year. Such leave can be taken at any time during the next leave year. It cannot be carried forward again to the following leave year.

Annual leave years are:

  • Professional support colleagues - ends on 31 March 2020. So untaken leave can be carried over and taken from 1 April 2020 to 31 March 2021.
  • Academic colleagues – ends on 31 August 2020. So untaken leave can be carried over and taken from 1 September 2020 to 31 August 2021.

Colleagues on variable hours contracts (e.g. Part-time Hourly Paid colleagues)

These guidelines also apply to colleagues currently working under variable contracts. You will continue to be paid for the hours for which you are contracted to work as at 16th March 2020, subject to these guidelines.

This guidance takes precedence over the university’s other published policies, until the university advises otherwise.

Plus Icon Increased flexibility of working patterns

In order to keep our community safe, our students supported and our core services functioning we will all need to work together, and perhaps, to do new and different things, as appropriate. We will therefore attempt to accommodate flexible working wherever possible. However, the ability to work flexibly will be dependent on an individual’s circumstances. It may be necessary for your manager to ask you to work flexibly in order to protect yourself and others, whilst the School or Service continues to deliver services that enables the university to stay open for the benefit of as many students as possible. 

Working flexibly takes several forms, such as:

  • working from home for a number of weeks or months, depending on government guidance or directive
  • a later start and finish time at work, to avoid the use of more crowded public transport
  • working part-day in the workplace and then working in the evening at home, to accommodate caring for young children or other dependents
  • working in the workplace for part of the week, whilst a colleague stays at home (whether working or not) and swapping over on an agreed day (or days) during the working week

Your manager will communicate with you about what is most appropriate to your team’s circumstances and your role. You may be asked to undertake responsibilities that are appropriate to your role if other colleagues are not in work due to illness or are working off site. 

 

Facilities and services

Plus Icon Is the library open?

Following the Prime Minister’s announcement on Monday 23 March, instructing people to stay at home and introducing further restrictions to reduce the spread of Coronavirus (COVID-19), we have closed all university buildings with immediate effect. This includes the libraries on both campuses.

You can find thousands of electronic resources on the Library webpages. New resources which publishers are now offering for free are also being added to the Library Database A-Z pages.

The Digital Learning Service has online guides for university systems. Details on how to contact the team are available on the Teaching and Learning Resources site, along with academic continuity guidance to support you in moving teaching online.

Library and Student IT Advice can help students access Remote App and other systems to be able to study from home. They also deal with IT queries, including password resets.

Plus Icon Are the sports facilities open?

Leeds Beckett University sports facilities are closed until further notice.

We will continue to update all customers and will re-open at the earliest possible opportunity. 

The following will be implemented immediately: 

  • All Sport & Active Lifestyle memberships fees/payments will be frozen, until a time when facilities are accessible again
  • Swim Carnegie payments will be frozen, with swimmers remaining in their present classes
  • You do not need to contact us to arrange freeze of payment, we have already done this for you

Once we have an understanding of timescales for re-opening, we will be in touch to confirm arrangements for reinstating direct debits or refunding and crediting for payments already made. 

Please see details below for how this may affect you:

  • Staff memberships
    • There is no access to any facilities (City or Headingley)
    • when we re-open we will amend any future payroll deductions accordingly  
  • Pay as you go (all activities), block bookings and events
    • All university sports facilities are currently closed until further notice, and any bookings or events have been cancelled for the rest of March and April
    • Payments: Any credit will be moved to future bookings. If you would prefer a refund, we will manage these requests when we re-open
  • Coach education training courses
    • All training courses until the end of April have been postponed. We will keep courses beyond this date under review
    • Payments: Any credit will be moved to a future course (dates tbc). If you would prefer a refund, we will manage these requests when we re-open

For further enquiries please contact sport@leedsbeckett.ac.uk

Plus Icon Is the mail service still operating?

The Mail Rooms at Headingley and City Campus remain closed until further notice. Mail received is being stored securely at each campus via both security receptions.

Colleagues are advised to make alternative arrangements for mail where possible.

If business critical items have been delivered to the university, please make arrangements for collection from either the James Graham or Leslie Silver Security desks. Please consider carefully what is classed as business critical.

Contact security via: security@leedsbeckett.ac.uk or by calling X4444

If you have further queries please contact CAREShelpdesk@leedsbeckett.ac.uk  

 

Plus Icon Online fitness classes
Sports & Active Lifestyles has devised a programme of live classes that our instructors will deliver from their homes. In addition, as a partner organisation to Les Mills students and colleagues have access to over 95 virtual classes that people can do from home for free at anytime. More information is available on our fitness classes webpage.
Plus Icon Can I get food on campus?

Regrettably we can no longer maintain a grab and go service at our food courts and these will remain shut to all students and staff from Tuesday 24 March until further notice.

Travel

Plus Icon Is the University going to ban travel?

The Foreign and Commonwealth Office has changed its advice on travel and advises British nationals against all but essential international travel. Until further notice the university no longer requires colleagues to undertake business travel in the UK or overseas. We will also aim, as far as possible, to move meetings online by using Skype or other technology solutions to reduce unnecessary social contact.

Dignity and respect

Leeds Beckett University is proud to be a diverse and inclusive global community.

We realise that there is the possibility that current events may cause an increase in incidents of racial harassment, aggression or abuse which some students and colleagues might face. This is completely unacceptable.

There is no place for behaviour which undermines the dignity and human rights of other members of the community. We have a zero tolerance approach to racial harassment, aggression or abuse.

We encourage anyone experiencing or witnessing inappropriate behaviour to report it to the University, so that action can be taken. If you feel you need support, please contact Human Resources.

Major incidents and support recovery

We have plans in place to manage major incidents and support recovery. The university’s response to Coronavirus (COVID-19) will be dealt with under this process.

Business continuity

We have business continuity plans to support longer-term recovery once the initial impact of an incident has been addressed.

Each academic school and professional service has their own business recovery plan for implementation at a local level, to enable the management of the operational impact and continuity of services and products.

Our strategic approach to infrastructure ensures we have secure digital access to all critical systems for learning, teaching resources, data processing, finance, admin and student/colleagues services.

Critical suppliers

We have reviewed our critical suppliers to ask them about their preparedness and how they plan to protect their supply of products and services.

We expect all partners/suppliers to follow government advice on containing the spread of the virus.

The safety and wellbeing of all colleagues and students is the university’s top priority. We are consistently following government advice from Public Health England, the Department for Education and the Office for Students.

We have taken steps to contact students and colleagues to ensure that everyone has access to the latest advice. A dedicated website has been created and is updated daily with the latest advice and includes frequently asked questions and current travel advice.

For any cases of colleagues or students who are either self-isolating, or have a suspected or confirmed diagnosis of Coronavirus (COVID-19), the case must be reported immediately following university protocols.

Travel advice

With continuing efforts to contain Coronavirus (COVID-19) in the UK and the number of countries now affected by the virus, we have cancelled all non-essential business travel and are only authorising absolutely essential travel. This requires executive level approval.

All UK students and colleagues currently studying or working overseas are being advised to continue to monitor travel advice issued by the Foreign and Commonwealth Office and comply with any COVID-19 control measures put in place by their host nation.

We have shared travel and returning traveller information with students and colleagues. If or when the situation, advice or the university’s position change, we will reissue guidance.

Social Distancing

The Government has published new guidance on social distancing for everyone in the UK. This will have an impact on business. You can read the latest advice on social distancing on the Government website.


COVID 19: ADVICE FOR APPLICANTS

Update 24 March

On Monday 23rd March the Office for Students, which regulates higher education institutions in the UK, asked that universities do not make any unconditional offers, or change any offers previously made to applicants for a period of two weeks.   This is following the Government’s announcement that examinations would be cancelled this year.

Leeds Beckett University has noted this request.  We will continue to issue conditional offers to applicants and will continue to respond to advice from the Office for Students.  We will continue to communicate with all of our applicants over the course of the next two weeks to provide whatever reassurance we can.

Plus Icon Will I still be able to start university in September?

Currently we are expecting our new term to start in September as planned, and we are very much looking forward to seeing our students in September as usual. We will, of course, keep in touch with the Government’s position and should this change in the coming months, we will of course keep you informed.

Plus Icon How will I know if it is safe to start university in September?

We are currently taking all the measures necessary to protect our staff and students, for example from next week our teaching will be carried out online. Students joining us in September can be sure that we will follow all Government advice and not put our students at risk.

Plus Icon What happens if the country is still suffering a major outbreak of coronavirus in September?

We will keep fully up to speed with the situation and will keep you informed should this become likely. We will have contingency plans in place to ensure you can join us at Leeds Beckett.

Plus Icon I have some specific questions about my application, how can I get in touch with Leeds Beckett?

If you have a specific query about your application, you can contact the Admissions Enquiries Team via AdmissionsEnquiries@leedsbeckett.ac.uk or by calling 0113 812 3113. If you are a research student (eg applying for a Phd, Professional Doctorate such as EdD, DBA, or  research masters, MRes) please contact researchadmissions@leedsbeckett.ac.uk or call 0113 8129396.

Plus Icon I was planning on attending the Open Day, will this still be going ahead?

We are currently still taking bookings for our Open Day in July and are planning to run the event. We will monitor the situation over the coming months and will, of course, follow Government guidance.

International applicants

Plus Icon Are you considering applications from all countries, including those listed on the Public Health England website?

We are continuing to process all applications as we would normally, regardless of where you are from or where you live. All our staff based in Leeds and across the world continue to be available to support you.

Yes, If you are unable to join us at Leeds Beckett University in September, we will refund your deposit or you can defer it to a later intake.
Plus Icon What do I do if I need to provide proof of my English Language requirement, but the test centres are closed?

The position of test centres in certain countries is rapidly changing as a result of the coronavirus (COVID-19) outbreak, the webpages below are being regularly updated with the latest advice for candidates:

A list of the English language qualifications we accept can be found on our website leedsbeckett.ac.uk/international-students/application-process/english-language-requirements/

Plus Icon Who can I contact about my application?

Please contact our International Office: internationaloffice@leedsbeckett.ac.uk. If you are a research student (eg applying for a Phd, Professional Doctorate such as EdD, DBA, or a research masters MRes) please contact researchadmissions@leedsbeckett.ac.uk or call 0113 8129396

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